For Quartermaster clients, improvements were made to the Return Item view to incorporate information when a kit is returned.

When an employee has a kit issued to them and is returning those items, a field will be available to select the kit on the Return Item view. If they do not have any kits issued to them, the field will not be visible.

Additionally, on the Employee View, a new button appears on the Issued Items tab for their kits. If they have a kit issued to them, a button titled “Return Items from Kit ____” will appear and it will allow for all items in that kit to be returned. If they do not have any kits issued to them, the Kits button will not appear. The original buttons of Return, Transfer, and Go to Issue Record are still available and shown regardless if they have a kit issued or not, so original workflows can still be followed for non-kit items.

Fleet clients are now able to use a new Work Type called “Collision.” This will help to determine what Maintenance Costs are associated to normal wear and tear on an asset vs it being involved in an accident.

You can see this broken out on the Life Cycle tab of the Asset View.

The Yearly Operating Costs widget on the Asset View and the Asset Operating Costs report now incorporate the collision work code type under “Accident Costs”

For Quartermaster clients, we updated the visibility of how to serialize items at time of Issuance, and ensured the serialized fields were unable to be updated on limited user views and on returns.

First, ensure your Inventory item is set up to be serialized. To do this, go to the Inventory record on the Inventory view and check the "Serialize when issued or used" checkbox at the bottom of the screen.

Issue your inventory item as normal and click Save. After saving, you can go line by line and enter the serial number(s) of the items.

We also updated the dropdown to select Specific Item or Category to be buttons now, which will make it easier to select if the workflow is being done on a tablet or other mobile device.

For more information on this workflow, including seeing the Item Return option, please see the Item Issue --> Additional Information section of the software User Guide, located by clicking the Question Mark icon at the top of the application.

For Quartermaster clients who utilize Item Styles for their inventory, the barcode report has now been updated to pull in the individual barcodes from those styles rather than only pulling the barcode from the Main Inventory page.

To print your individual barcodes, you’ll need to enter the information in the Barcode field on the Styles tab.

Select the Inventory Barcodes Report and run the report with any parameters needed.

If you do not have individual barcodes for your styles, and still want to print barcodes for scanning your inventory, you can fill in the barcode field on the Main Inventory page or leave it blank to create a barcode using the Item Number.

This has been updated on the Barcodes – Inventory report and on the Barcodes – Received Inventory reports.

Quartermaster clients that have Item Styles in their application can now more easily see these item styles on the Purchase Order Form. The form now incorporates the different item styles on a PO. This doesn’t affect any clients that do not use Item Styles – all former functionality is still displayed and used.

The Technician View for Shop now has Spanish as an option for technicians. To activate, go to the Employee View and locate the Technician. Select Spanish as their Language.

You must ensure your employees are data-linked in the application. When the employee logs in, their Technician View will have buttons in Spanish. For example, the Start Work button is now Iniciar Trabajo.

This process is now available in the User Guide

A new tab has been added to the Inventory View --> Warehouse Stock tab called “Inventory Levels Audit”.

This tab allows you to track stock levels in relation to the reorder points listed on the Inventory record. You’ll be able to see what date/time an item went at or below your set Reorder Point and what the Reorder Point was at the time of the audit.

You must have your Reorder Points and Max Qty on Hand fields filled out on the Inventory record. When an item’s quantity hits or dips below the reorder point, an audit point will appear on that tab that tells you the date/time the item met or went below the reorder point, what the qty was, and what the reorder point is.

Once it hits below the reorder point without being restocked, it will not continue to add records on this tab; it only will take the first time it went below the point.

After an additional quantity is added, another point will be added if the item goes below the reorder point.

Part ABC has a Reorder Point of 5 and a Max Quantity of 10. There are currently 7 in stock.

Please see the Inventory section of the software User Guide for more information if needed.

We're thrilled to share that we've added new functionality to improve the visibility and transparency of when an officer moves from one rank to another in our Quartermaster solution.

In the Employee View, you will now see a Rank Log button has been added next to the Rank field under the Details section.

This button will display a pop-up showing a historical list of changes to the selected employee's Rank field.

Additionally, there is now a Rank Log tab that has been added to the Employee View. This tab is intended for Admins to make corrections to an employee’s rank history.

Finally, the Employee Rank Log View has been created for Admins to make corrections to all employees rank histories. This view would also allow user to create a report that displays the number of days at the rank.

Dear Valued Customers,

We are thrilled to share two significant developments in our ongoing commitment to data security and privacy. Your trust in our services drives us to continuously raise the bar and ensure that your information remains safe and secure.

First, we are delighted to announce that we have successfully completed our SOC2 Type 1 Audit. This accomplishment validates our dedication to protecting your confidential information and upholding the highest standards of security. The SOC2 Type 1 Audit involved a rigorous evaluation of our internal controls, policies, and procedures by an independent auditing firm specializing in information security. We are proud to have met all the necessary requirements, reinforcing our commitment to maintaining your trust.

But that's not all! We are excited to inform you that we are embarking on another important journey: FedRamp Compliance. The Federal Risk and Authorization Management Program (FedRamp) is a rigorous framework that sets the standard for security controls for cloud service providers. By undergoing the FedRamp compliance process, we are taking additional steps to ensure the utmost protection of your data.

The FedRamp compliance process involves a comprehensive evaluation of our systems, processes, and controls by a third-party assessment organization. This process will help us align with the stringent security requirements mandated for federal agencies and further enhance our security posture.

We are committed to providing you with the highest level of transparency and will keep you informed throughout the FedRamp compliance journey. Once we have completed the process and obtained the final authorization, we will proudly announce this achievement. FedRamp compliance reaffirms our commitment to protecting your data, not only for our federal customers but for all of our valued clients.

As always, we welcome your questions and concerns. If you would like to request a copy of our SOC2 Type 1 Audit report or seek further information regarding our FedRamp compliance process, our dedicated customer support team is here to assist you.

We extend our deepest gratitude for your continued support and trust. Your confidence in our services inspires us to go above and beyond in ensuring your data security. Together, we are forging a future where your privacy is paramount.

Thank you for being an invaluable part of our journey. Stay tuned for more exciting updates!

Best regards,

Jesse Farris

COO

Collective Data